One person who owns the payables inbox end to end — invoices in, approvals documented, vendors paid on the date you promised. Full-time for your firm, managed by us.
Accounts payable is rarely difficult work. It is relentless work — and when it is split across three people who each do it between other tasks, the failure mode is predictable: approvals go undocumented, coding drifts, and a vendor eventually calls a partner. A dedicated AP specialist makes the whole cycle one person's responsibility, every day.
BILL.COM · RAMP · QBO
Payment authority stays with you. We staff the seat; your firm keeps the approval rules and the release. More on how access is scoped on our security page.
Four steps you care about, out of the seven we run.
Thirty minutes on invoice volume, your approval chain, and which parts of the cycle you will and will not delegate.
Sourcing, English screening, AP-specific assessments and hands-on tests in Bill.com, Ramp and QuickBooks Online. References checked.
Meet 2–3 finalists. You choose. Nobody touches a vendor record without your approval of the hire.
Training on your approval matrix and coding conventions, security onboarding, then ongoing HR, payroll and performance management from us.
The full seven-step process is on the how it works page.
AP specialist seats are scoped and quoted on the discovery call, based on volume and the systems in play. Whatever the number, it is one flat monthly fee with everything below included — never an hourly rate and never a per-invoice charge.
Only if you grant it, and most firms do not. The common setup is that your AP specialist prepares and schedules everything — coded, matched, routed through your approval chain — and a person at your firm releases. Payment authority is a control decision that belongs to you, not to us, and we will not ask you to loosen it to make the seat work.
Yes. They work in your instances, under user accounts you provision at the permission level you choose. Software proficiency in Bill.com, Ramp and QuickBooks Online is assessed during screening, and we train to your specific approval workflow before day one.
Yes — that is the typical arrangement for a firm rather than a single business. The seat is full-time and exclusive to your firm, so you allocate it across the client book however you like, and you can reallocate as clients come and go. We will pressure-test the volume with you on the discovery call rather than let a seat get quietly overloaded.
That is your call. Some firms route all vendor correspondence through the AP specialist, which is where most of the time savings live; others keep vendor contact in-house and hand over only processing. Both work. We set it up the way you decide during onboarding.
Book a 30-minute discovery call. We'll map the cycle and scope the seat.